Planning Pod Blog


Fresh insights and best practices for event professionals

43 critical items in event planners’ on-site kits

by | Aug 14, 2014 | Customer Service, Event Management, Tools and Software

Event planners and venue managers are supremely prepared people, so it didn’t surprise us that many of the hundreds of event planners we spoke with have a handy on-site kit that they bring with them every time they are on location at an event.

The average number of items in an on-site kit was 15-20 items. I guess the only thing we didn’t ask was “What do you carry all these items in?” … although whatever it is, I’m sure it’s very stylish 😉

Here is the list in its entirety, broken down into categories … if we are missing an item that you think is vital to pack for your on-site days, just provide it in the comments below.

Tools, Etc.

  • Allen wrenches
  • Box cutter
  • Duct tape
  • Extra hooks
  • Gaff tape
  • Glue gun
  • Hammer
  • Leatherman / Swiss Army Knife
  • Measuring tape
  • Pliers
  • Screwdriver
  • Wire

Office Supplies

  • Double sided tape
  • Extra nametag stock
  • FedEx envelopes
  • FedEx labels
  • Hole puncher
  • Paperclips
  • Post-Its
  • Safety pins
  • Scissors
  • Sharpie
  • Stapler
  • String

Medical Stuff

  • Aspirin
  • First aid kit

Personal Hygiene / Cleanliness

  • Baby wipes
  • Bug spray
  • Clear nail polish
  • Cough drops
  • Mints
  • Stain stick

Electronic Stuff

  • Batteries
  • Extension cords
  • Flash drive / USB sticks
  • Laser pointers
  • Mini flashlight
  • Mobile charger
  • Power strip
  • Printer cartridges


  • Bottled water
  • Snacks
  • Tea


When you use Planning Pod venue management / event management software to manage all your event details, it always travels with you because our software is compatible with all tablets and mobile devices.

Try Planning Pod for free and discover why thousands of event professionals don’t go anywhere without it.